With privacy concerns, the idea of employee monitoring systems has somewhat negative connotations. However, when it is applied well, employee monitoring systems; those applications that can track activity on an organisation’s network, can bring costs and security under a central control and generate information upon which to base decisions, without causing privacy problem. The monitoring systems are being increasingly deployed, therefore, especially now amongst Small and Medium-sized Businesses (SMBs). Cost effectiveness in any SMBs is always forefront of the managing director’s mind, and monitoring behaviour and activity is one way to highlight key weaknesses and reduce waste.
Printing numerous copies of documents in error leading to paper and supplies’ wastage is universal problem that most businesses oftentimes overlook. However, controlling printing expenses through tracking device functions is one area where significant cost reductions can be made in SMBs. Many SMBs have multiple devices, even in multiple offices for some cases, providing printing and copying for the workforce. When monitored, these not only the devices but the overall printing activities can be better managed.
Samsung Printing Solution’s Usage Tracker for output management offers the ability to monitor printing usage effectively and provide a usage report based upon users. Following are the key methods for doing this:
1. Print cost tracking: via tracking of devices and users on the network. Monitor the function of one printer or track various outputs (printing, copying, scanning and faxing) from multiple devices.
2. Proactive monitoring: review printer usage and forecast expenses via email notifications and aggregated reporting. This involves creating not only historical data, but also current time-based reports, and aggregate reports on up to 10 compatible devices.
The benefits are numerous. Reduction of printing costs through monitoring and reducing waste is highlighted when individual, as well as overall usage patterns and volumes are monitored and administrated via one central point for total visibility across the organisation. And where savings can be made, they are reported in each local currency where necessary.
The principle is simple, if you can monitor your usage across your organisation; you can better manage the waste and the knock on costs of printing, copying, scanning and faxing. Via usage reports, it’s now possible to forecast more accurately with suppliers of paper and supplies,keeping costs under control. Samsung Printing Solutions Usage Tracker allows accurate monitoring for superior usage management for SMBs, effectively and cost efficiently.