Among many key technology trends that have filled the minds of CIOs and CTOs this year, mobility in business environment is something that will continue to impact and reshape their minds, as well as their businesses. Smartphones, tablets and the rise of bring-your-own-device (BYOD) and choose-your-own-device (CYOD) have put tremendous pressure on IT managers of businesses in all areas to revamp and rethink its mobile strategy.
Mobile printing takes critical role in this wave of business’ mobility ecosystem. The world of printing and workflow management is no different. Demand for mobile printing has risen in step with other mobile technologies, and it is important that businesses to integrate to maintain seamless and agile working environments. Numerous research studies and leading tech analytics firms have validated the rapidly emerging print demand from mobile device users in organizations of all sizes. For instance, the percentage of smartphone users who print from their phone is projected to reach 55% by 2015, from just 15% in 2011. Likewise, tablet users who print from their tablet is projected to reach 75% by 2015, from only 30% in 2011.
Thus, it is critical for businesses to understand how mobile printing and new document management strategy can help shaping their mobility business ecosystem for the next-generation, as well as how to design the right strategy for them. Here are 10 key considerations for businesses in shaping new document management strategy for today and tomorrow:
1. Cloud connectivity
If your data is migrating to the cloud, it goes without saying that your printer should be able to access the cloud directly. Requiring a duplicate local version of a file in order to print or scan adds complexity and inefficiency.
2. PC-less printing
Mobile device integration is essential – but printing without any device at all can have its benefits too. Consider a printer that can save users time by allowing them to scan and fax with automated routing and distribution features on spot, as well as to access the web, email, and file servers directly.
3. Universal device compatibility
Today’s constantly evolving BYOD and CYOD environments call for printers that can integrate seamlessly with an ever expanding number of devices – especially phones and tablets.
4. Print management tools
Part of cost allocation is tracking use and controlling access for individuals and departments. Printers with customizable print management features can be modified to suit any organization – from SMBs to Enterprises -, and adapt to changes and restructuring easily.
5. Workflow and collaboration
Consider your organization’s document sharing and printing needs. A printing solution should be able to accommodate those needs and adapt as they evolve over time.
6. Serverless access
Printing without a PC has two benefits: Users can print from the mobile devices they’re already using to access documents, and the expense of a dedicated print server can be eliminated.
7. Ease of use
Every second a user spends deciphering a complex interface is time wasted. A printer with familiar, intuitive operation can be a boon to workflow, and make deployment and new user onboarding much simpler.
A solution is only as good as its ability to protect the information and users that rely on it, and this is especially important when managing and sharing documents those are sensitive in nature. User authentication and secure pull printing help ensure you don’t sacrifice security during mobile integration.
9. Speed and cost efficiency
An ever-changing, mobile-driven business environment doesn’t wait for staff to return to the office or deal with lengthy connectivity processes. Intuitive UX that’s fast and focused on cost-efficiency is a key to keeping up.
10. Managed print service options
Is now the right time to entirely outsource your printing infrastructure? MPS can reduce IT support requirements and avoid downtime while ensuring your overall print solution is in step with today’s mobile workforce.
Samsung Printing Solutions recognized these needs early on and designed smart printers and solutions to best accommodate businesses in all shapes and sizes to be prepared for the businesses of today and tomorrow. We help businesses to be more agile, more productive and more cost-efficient with our smart technology. So, is your business ready for the next-generation mobile business ecosystem?