Data security has become a critical part of the financial industry, in order to counter hackers and leakages of confidential information. Such a breach could constitute significant monetary losses for the involved institutions. Some of the most prevalent and simple ways that sensitive data is leaked are through accidental or malicious exposure by employees. According to the Ponemon Institute*, about 71% of employees report that they have access to data that they should not see.
For instance, if a faxed document gets mixed up and gets lost amid a mountain of paper-work due to poor organization, it is quite possible that sensitive information can be seen by an unrelated individual, and thus leaked to the public or to other potential harm-doers. It has also been shown that only 22% of employees say their organization is able to tell them what happened to lost data, files or emails. This indicates that internal document organization and management are crucial for a company’s securitization of private information. To address such issues, Samsung Printing Solutions’ SmarThru Workflow Lite provides features which help the financial industry organize and manage important documents.
Samsung SmarThru Workflow Lite’s Zone OCR recognition feature can enhance security through its automated organization system. For example, the OCR recognition feature can read the text of a document’s title which it then renames scans and saves to the correct folder. Then, users can more easily find the required file in a much more efficient and safe, even when many different files have been saved at once.
Also, a financial services provider can utilize Samsung Printing Solutions to scan and send documents to a specified person without using a server. This system enables documents to be sent discretely and securely because its transmission does not rely on a server.
Samsung SmarThru Workflow Lite’s fax routing feature allows automatic organization of files according to the fax’s caller ID. In addition, a user can monitor the fax’s status directly from their mobile phone or desktop. With SmarThru fax routing, you will never lose a faxed invoice or a fund transfer receipt again because the system allows you to monitor and organize all the received documents based on the fax’s caller ID. Finally, SmarThru automatically scans and converts all faxed documents into PDF or TIFF formats and sends them to predetermined destinations, which eliminates the risk of hard copies of sensitive documents getting into the wrong hands.
No company is 100% fail-proof when it comes to confidential data leaks. But, the financial industry, in particular, has a lot at stake in keeping private documents safe because critically important data and information about a client’s finances are held in their confidence. Samsung Printing Solutions can provide those industries with the tools they need to prevent a big leak.
*Corporate Data: A Protected Asset or a Ticking Time Bomb? Ponemon Institute LLC, Dec 2014.