A Day in the Life of a Legal Assistant
8:18 It’s Monday, and you arrive early at the office. As soon as you drop off your bag, you wake up all of the printers and go to the kitchen to make the coffee.
8:24 As the rest of the office starts trickling in, you start going through all of the e-mails from last night and extracting the bidding documents that need to be printed.
8:29 Rachel’s phone rings. The client’s on his way to a meeting and he wants the petition and evidence he mailed in yesterday to be e-mailed to him.
8:40 Twenty minutes to the M&A meeting, you scan the 150-page due diligence draft so that the six lawyers can review it prior to the meeting. Meanwhile, Tarun wants the Clark file printed and ready on his desk by 8:50…
Less than 30 minutes into the day, you already have in your hands more documents than you can handle. Read on for tips on how to optimize your workflow, merely with the native features of your multifunction printer.
How-to Guide: Using the MultiXpress X7600GX
One-touch Scanning and Distribution
With the high volume of scanning, you need scanning to be just as fast as printing. With these workhorse printers, you can dual-scan at the best-in-class speed of up to 240 images per minute (ipm).
Need to scan new evidence for two different cases before that meeting taking place in five minutes? Don’t sweat it. As long as each page is marked with a case ID through barcode or OCR referencing, the pages will be sorted automatically into their respective folders and sub-folders.
Secure Printing and Delivery
Anything you print can fall into the wrong hands, so protect sensitive documents with a few simple steps. With a print driver, you can print in confidential mode to route print delivery to a designated user and secure the release with a password. Go ahead and start the print job, because it will not release until the password is inputted. Or better yet, invest in NFC hardware to require “tap” authentication.
Useful Settings and Features for Every Legal Assistant
The MultiXpress X7600GX features the Smart UX Center, an Android-based, touch screen panel that provides customizable control over print/scan/copy functions. It’s packed with useful settings and features that can save you a considerable amount of time.
Personalize Your Home Screen
- Add one-touch “Scan” and “Copy” widgets. A must for urgent requests!
- Create a shortcut to your Box for quick access to sorted files.
Have Your Toolbox at the Ready
The Smart UX Center comes with a free set of ten apps and two widgets that you can download directly to your printer. Here are a few that you might find useful.
Scan and Send
There’s no need to come back to your printer when it finishes scanning. Scan your document and send it to multiple destinations in one go.
The next time your boss wants just one part of a page of evidence, don’t run to your computer to crop it. This app lets you select the part you want and save, e-mail, or print it.