This is Nick. Nick works at the New York City branch of “Super Duper Creative Co.”, a global advertising agency. As an Account Executive, he attends client meetings, works on business pitches, and delivers creative output to clients. From sharing documents with the team to printing and sending finalized products, Nick spends much of his day handling documents.
Organization made easy: Scanning and Distribution
When there’s a pitch to put together for new business, Nick shares RFP documents and meeting minutes with his team, and starts writing proposals. But when it comes to proposals and design work, there are so many versions of the same document, that it’s always time-consuming, not to mention confusing, to scan the different versions and sort them out correctly on the server.
However, with the MultiXpress X7600GX’s Smart UX Center interface, scanning and sorting all of these files became a snap. Now, after each meeting, Nick uses the Scan and Send app to distribute proposals and print ad designs with handwritten dribbles and notes to his team members’ e-mails, right at the printer.
Another problem for Nick was that when scanning to the server, all his scanned files just went to the “Scan” folder under random file names, making it hard to differentiate between files. Now, Nick now uses MultiXpress X7600GX’s zone OCR technology that reads the characters in documents, like the title, project code, and the file version number, and automatically routes the pages to their respective server folders. As a result, Nick spends less time handling files and worrying about different versions getting mixed up.
Last minute changes to a proposal? No problem.
It’s pitch day. Nick prints and prepares the final copies of the proposal. Nick’s team sends the proposal to Lauren, the Account Director who leads the project. Lauren is a busy lady, often hopping from one client meeting to another, arriving at meetings just in time for pitches. When she needs to make changes to a proposal while out and about, she uses the Samsung Cloud Print app to make edits on her smartphone. She then sends the print job directly to the office printer. Thanks to Samsung Cloud Print, Nick’s team can focus entirely on prepping for the presentation with only an hour to go before the pitch.
Printing proposals and designs like a pro
A standard proposal document typically runs 40-60 pages, and Nick needs to print around 10 copies of the proposal in color. Printing in color has historically been a slow process, so before the office got the MultiXpress X7600GX, Nick had to visit the printing center across the street to print these proposals. But with the office’s new multifunction printer, printing takes only a few minutes. Even with last minute changes, Nick’s team will always be equipped to deliver documents to clients on time.
Also, on a daily basis, Nick’s team prints out pages and pages of images to check designs. The MultiXpress X7600GX’s ReCP technology makes the print-outs look ultra-professional, with its color trapping and edge enhancement. Also, design samples printed with the MultiXpress X7600GX have high resolution and quality whether they are printed on recycled paper, photo paper, tracing paper, or pearl paper. When design samples can be seen in such high quality on various types of paper, Nick and his team are better able to anticipate how the actual print advertisement will turn out.
At the end of the day, Nick is reminded of how thankful he is to no longer have to deal with slow and low-quality printing, or manual organization of hundreds of files while he’s busy with other tasks. Thanks to the MultiXpress X7600GX, Nick’s day as an Account Executive becomes a little less hectic, and a lot more efficient.