With Samsung Printing Solutions Smart UX, it is easier than ever for offices to take control of their printing needs like never before, boosting productivity with a range of useful apps. But an additional productivity tool that’s available for the Smart UX is the ability to send faxes, scans and messages to assigned folders, thanks to the app SmarThru Workflow Lite.
For companies that receive large volumes of documents that need repetitive capturing and routing, SmarThru Workflow Lite offers several powerful methods to automatically classify and forward those documents. This software is also serverless, operating directly on an MFC printer’s hard drive and running internally, so it is simple to use and operate.
Setting up Workform
First up, you need to download SmarThru Workflow Lite from the Samsung Printing App Center. Once it is ready to go, on your Smart UX screen, just select SmarThru Workflow app. The app has two main menus: Workform and Job History. Operating the app is actually done in Workform.
Under Workform, the three headings are Input, Transform and Transmit. Input is where documents are received, whether by fax or scanner. Transform has such options as OCR (optical character recognition), Zone OCR, barcode recognition and data exporter. And Transmit is where your documents and data are being sent, whether shared network folders, the home folder, FTP or other options.
This is the section where you need to set up your templates, whether for scanning or faxes.
- Select Input, where you choose whether you are scanning or receiving a fax.
- Under Transform, select whether it is full-page OCR, Zone-OCR or Data Export, and what the output name of the files will be.
- In Transmit, you select to where you are sending the data, whether a folder or email address.
Once the templates are set up, they will appear in the Workform field.
For one-step scanning, you can set up the printer so it automatically sends scanned documents to the appropriate people or folders.
- Under Workform, set up the distribution template that you need.
- Press Execute
- Enter employee ID and department, then press Execute again
That’s all it takes. SmarThru Workflow Lite simply routes the documents as needed.
Zone OCR and Barcode
In addition, you can extract data from scanned documents that have fixed layouts, like contracts or order forms. Using Zone OCR, you can program the printer to extract the barcode, serial number or metadata and send the document to the right department. Just one touch is all that’s needed to make the scan, then Workflow Lite does the rest.
- Select OCR/Barcode zones
- Select the zone on the documents where the text or image to be extracted is. Multiple zones are also possible, and you can give that extracted data a name, too.
- Chose the Workform for OCR Scan to folder
- Press Execute
Routing Your Faxes
Faxes can also be sent to folders, people or other addresses using metadata or caller ID. For example, if faxes comes from a certain phone number, those faxes can be saved to a particular folder, individual or group.
To further increase efficiency in your office, this app can also generate names and folders for the documents received automatically based on data like the sender’s phone number.
Together, these features can greatly boost an office’s productivity, taking care of repetitive tasks automatically, capturing and routing documents with just a few clicks.
SmarThru Workflow Lite is part of Samsung’s Business Core Printing Solutions, which manages all of a business’s documents effectively. To get the most out of your Samsung printer, be sure to check out the rest of our printing apps and widgets at the Samsung Printing App Center.