The definition of the office is constantly evolving with advancing mobile/cloud technology, and more IT decision makers are transitioning into fully digital operations. Once paper-intensive industries, like healthcare, retail, legal, finance and hospitality, are discovering ways to reduce their paper usage, generating growth from increased efficiency and lower costs.
However, no matter how digital businesses become, paper will always remain highly relevant. Long-term storage and record-keeping require paper copies. The “paperless office” may be closer than ever, but for daily operations in companies of all sizes, the hard copy is still a necessity.
The Benefits of Printing Presentations, Proposals and Reports
It is very easy to solely rely on the instilled confidence we often place on our digital technology. We may spend hours, days or weeks carefully planning, crafting and developing presentations, proposals or reports that are vital to expanding business, retaining current clients, or reporting to C-level executives and shareholders.
Along with making sure you arrive to the meeting with the proposal in hand, hard copies can add value to your business by increasing the staying power of your presentation. In a recent survey conducted by Wakefield Research, 49 percent of business owners and decision makers responded that they prefer to read documents on a printed piece of paper. Having printed material can also serve as a place for insightful notes and additional information to be written.
Imagine for a moment that it is deadline day for a submission or presentation, and the computer attempts to alter the course of your life by not turning on. Or the drive with your file goes missing. Or it turns out your file is not compatible with devices available that day. Printing out that report or proposal beforehand protects you from the embarrassment and complications that come from unexpected hardware meltdowns. Furthermore, “old-fashioned” printed backups can be easily re-digitized using the dynamic applications within the Samsung Smart UX Center.
Your Hard Copy May Outlast the Digital File
Printing on paper has proven to stand the test of time. There are countless documents dating back hundreds of years transcribed and printed on paper that are still very readable. If well-maintained, printed documents can serve as records for years to come. If all files are kept digitally, there is a chance that they could be lost, written over, or become incompatible with advancing technology. There is still a sense of instability with only relying on your computer or mobile device for data storage—an accidental coffee spill could mean the loss of valuable information or a list of business contacts.
Smart and Efficient Printing
Being careful about printing can reduce expenses. But for those businesses that do rely on printing for daily operations, Samsung printers are eco-efficient, delivering the highest quality prints while saving resources. The Buyers Laboratory Inc. (BLI), which awarded Samsung Printers with a “Line of the Year” award in 2015, stated that Samsung’s monochrome products deliver strong performance and low costs, which are key concerns of business users. Further adding value are built-in environmentally friendly features—such as toner-save mode, automatic duplexing and the Easy Eco Driver—that not only conserve resources and support green initiatives but help to lower costs while printing the ever-important hard copy.
In the digital age, the march toward the paperless office can sometimes seem relentless. However, there are some places that digital technology will never be able to touch. For many, words on paper carry more gravitas – or even worth – than text that exists only in the technological ether. And although printed A4 paper weighs a mere 5g, the emotions involved in holding a sheet of it in your hands can often be immeasurable.