Law offices have large, complicated printing and document workflows, along with exceptionally high security needs. At every step of the legal process, significant amounts of documentation and records have to be accessed and processed, with multiple copies of briefs, contracts and other filings required throughout.
Changes to the legal profession are also transforming the industry’s print needs and requirements. Electronic documentation and mobile usage have allowed legal experts to enjoy a new flexibility. However, this in turn has also led to new security concerns.
Fortunately, Samsung Printing Solutions’ range of multifunction printers (MFPs) – many of which feature the innovative Smart UX Center and its Android-based touchscreen – offer solutions in sync with these changing needs.
Diverse Security Requirements
In the legal profession, lawyers and clerical staff deal with a constant flow of sensitive and confidential information from clients and enterprises. Protecting this information and keeping it secure is paramount – the industry as a whole depends on it. But as print networks are now wider and more mobile than ever, there is a worry that the industry’s high security standards will become harder to maintain.
However, with Samsung’s MFPs and comprehensive document management solutions, legal offices now have a means of ensuring their security. With pull printing solutions, unsecured print jobs are never left abandoned at printers – only authorized users can get their hand on sensitive printouts.
Workflow solutions allow users to scan and automatically deliver documents to their intended destinations. And as all documents are encrypted along the way, they are kept away from prying eyes until they find themselves in safe, authorized hands.
Another important part of document security in the workplace is auditing, which allows administrators to control and track who prints what documents where. Firms need to exhibit high levels of confidence in their auditing activities. Not only does this allow them to keep their documents safe, it also allows them to prove their security standards are high – both to clients and regulatory bodies.
With the Smart UX Center, IT administrators can easily and comprehensively keep track of every aspect of their document flow, while ensuring everything is secure and traceable.
Auditing goes beyond simply regulating usage – it helps create a culture of accountability, essential in the legal profession. It also entails controlling user access permissions for documents, and logging all changes made to these permissions. And it includes keeping tabs on who is managing printers and what optional and default settings changes are made to the network.
Handling Heavy Legal Workloads
Law firms typically produce a massive quantity of paper documentation. According to a 2015 InsideLegal Technology survey, the average lawyer creates or receives around 70 documents a day. That means having effective and efficient access to documents is a real must. After all, in the legal world, missing documents can lead to delays, sanctions or even lost cases.
As they need to handle such large volumes of documentation on a regular basis, law firms must ensure that their printing is efficient and productive. Indeed, as the legal market has experienced relatively little overall growth in recent years, the pressure to cut costs has increased. And in such a paper-intensive industry, printing-related expenses can quickly mount.
Smart UX Center apps like Dynamic Workflow and Usage Tracker make it easy for administrators to measure and track usage, helping them make sure costs stay under control, and ensure efficiency in their firm’s print network usage. Properly managing print use is one of the most important steps in improving office productivity and cost efficiency.
Optimized Legal Solutions
Ensuring the efficiency of your printer network is essential in law – one of the most paper-intensive industries out there. When you factor in the extreme sensitivity of legal details, the importance of security can never be understated.
Samsung Printing Solutions’ range of software can be used by law firms to protect and optimize their output, while ensuring a safe, dependable auditing system. Samsung’s lineup of heavy duty, high-performance MFPs – some capable of printing one million prints and the same amount of scans in just three months – also offer exceptional performance.
Simply put, print networks that offer security, manageability and productivity provide a winning legal argument. Case closed.
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