Workplace productivity in the digital age requires printers and document management networks to be open and internet-accessible. But while connectivity of this sort is helpful, it can also create vulnerabilities – risks that can be worsened by steady rises in data speed and bandwidth.
Today’s multi-function printers (MFPs) are more than just printers and copiers. They are heavy-duty document management devices that need to save, route, organize and process a wide range of information.
With the Android-based Smart UX Center and its range of downloadable apps and widgets, Samsung MFPs offer corporations power and versatility. But because today’s MFPs can do so much more than older printer models, it would only be natural for business users to worry that this new connectivity creates more opportunities for potential security breaches.
Whereas in the past printer security meant preventing the theft or loss of printed documents, the digital era has brought with it a whole new safety paradigm. A security breakdown on a print network can now result in identity theft cases, legal issues, loss of access and – ultimately – a loss of productivity.
For IT administrators and managers, printer networks can often represent potential security threats for the modern office.
Samsung Printing Solutions prioritizes security, recognizing its importance to the business community. Providing the strongest possible security networks for office printing systems is a major priority for Samsung. That is why the company has organized a range of security protocols and technological solutions that cover five major areas: users, data, networks, documents and device management.
One of the most important aspects of printer security involves making sure device users are who they claim to be, and only enabling authorized staff members to use a printer. To accomplish this, Samsung devices need to provide security features for local and administrative authentication, as well as for accounting purposes.
Authentication methods can entail requiring staff to use employee ID badges, proximity cards, PIN number or passwords when ordering print jobs. Network authentication protocols include: 802.1x, Kerberos, SMB and LDAP (Lightweight Directory Protocol).
Samsung’s user services are easily operable for admins, but also provide thorough accounting options, allowing for the collection of MFP usage data, whether by device, group or user. And Single Sign-On (SSO) means the system can remember users’ authentication and authority levels, providing easier management options.
Securing identity also helps increase individual user productivity, allowing users to work from a wide range of areas using a single sign-on. It also allows admins to control costs by tracking usage.
Secure Data refers to the way Samsung protects information as it passes through an MFP. Documents containing a wide range of important, sensitive information regularly pass through print systems. For universities, that might entail student records, while for hospitals, this could be information about patients’ health. Banks, meanwhile, have financial data to protect, and governments deal with large amounts of personal information about the entire population. All this sensitive information must be kept secure at all times.
While Samsung MFPs, particularly those equipped with the Smart UX Center, are powerful and useful tools for organizing print flows and data, they also have the capacity to store large amounts of digital data, which must also be protected.
One of the most important ways that Samsung devices safeguard all this information is through encryption. Data on the device’s hard drive is encrypted, but the protection actually goes a lot further than that. Encryption also protects print jobs, PC scan security, PDFs and emails. Print jobs are encrypted so files remain safe, even while they are being printed.
Now cloud computing, Wi-Fi, Bluetooth and other cable-free ways of connecting devices to MFPs have become the norm, the need to protect print networks has become all the more pressing. To ensure your networks and your faxes remain safe from intrusion, Samsung devices use standards such as TLS/SSL, SNMPv3, IPSec (IPv4, IPv6), 802.1x, Protocol and Port Management and IP/Mac Filtering.
This long list of industry standards represent some of the industry’s most complete network security measures for information traveling over the internet. Only by providing a deep and complete security framework can Samsung ensure that the virtual space between printers, firewalls and documents are safely protected.
Securing document paths is also important for overall security maintenance. Pull printing prevents anyone besides designated recipients from seeing a print job. Confidential Print, meanwhile, refers to a print job that is only released after a password has been entered. And Secure Fax offers a similar type of protection for faxes.
Adding watermarks is another way of adding an additional layer of security. Predefined Samsung MFP watermarks include “Top Secret,” “Urgent” and “Draft,” but can also be customized to fit individual business users’ needs.
Users can also include tracking information on documents, adding information like user ID, serial numbers, dates and page numbers.
Finally, Samsung MFPs offer a range of secure management options via the Samsung Security Framework. These contain a range important information that is useful for administrators, like ID, job details and operation details.
However, as much of this information is sensitive, managers might express caution about their security. Once again, though, Samsung has taken steps to ensure that this data is protected against unauthorized access. Audit logs help admins keep track of who has made changes to permissions and other security functions. And that means that organizations can rest assured in the knowledge that their audit trails are comprehensive and complete.
MFP system backup ensures that key information – logs, mailboxes and address books – can be recovered in the event of an accident. And Samsung MFPs can even send email notifications when they detect device issues that require attention.
Safe and Sound
Samsung’s range of MFPs open up possibilities, helping to transform offices into more dynamic environments through hardware innovation and the latest in digital technology. And with these five security keys, Samsung protects organizations’ data and documents – at every step of the printing and document management process.
With this kind of security, mobile offices can function seamlessly and securely. Get the peace of mind your company needs in order to fully embrace the true potential of the internet.
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