All business owners want to make their companies bastions of productivity and efficiency. However, most agree that their businesses do not always operate at their full potential. In most cases, this is not the fault of your staff – or management – but because office equipment lets you down.
Understanding the three chief causes of office inefficiency can help you eradicate waste, and turn your office into a highly productive environment. Fortunately, joining forces with the right printing partner can help you turn wasteful practices into a thing of the past in each case.
Cause #1: Falling Behind in the Tech Race
Today’s professional workplaces cannot hope to stay competitive in 2017 if they do not find ways to adopt to mobility and flexibility trends. Falling behind in the technology stakes means you cannot keep pace with your competitors – which can equate to lower profits.
Modern times call for modern office equipment, such as Samsung’s line of enterprise-level multi-function printers. Many of these feature the Smart UX Center, an Android-powered touchscreen interface that lets you customize your devices with a range of downloadable apps and widgets.
And for conventional 2- or 4-line LCD printers, you can also make use of the Smart UX Mobile app, which allows you to add Smart UX capabilities to more cost-effective devices.
Thanks to the Samsung Cloud Print app and (Samsung affiliate) PrinterOn’s cloud printing solutions, you can print from any machine at any time, regardless of your location – providing your staff with unprecedented freedom.
With cutting-edge, high-performance machines that have even won approval from some of the world’s most famous sports franchises, stamping out inefficiency is a whole lot easier.
Cause #2: Overspending on Supplies and Power and Maintenance
Older and inefficient printers can often waste materials like paper and toner, and tend to jam easily. That is where durability can come into play. The Samsung MultiXpress 7 (MX7) series is a proven tough cookie in this respect. No matter what you throw at a MX7 – high-volume printing, humid conditions or even excessive summer heat – it is built to last, and will keep on performing when you need it most.
With lower power consumption rates and maintenance costs, Samsung printing devices are also designed to keep your Total Cost of Ownership (TCO) as low as possible. After all, when you are trying to eliminate waste, you need office devices that help you achieve your goals.
What is more, Samsung’s Easy Eco Driver (EED) and One-touch Eco button allow your company to cut back on toner and paper usage. The former allows you to remove images from your documents and reduce output density, as well as convert bold to regular text and convert images into toner-friendly formats. Measures like these can save your company up to 20 percent in toner costs.
The One-touch Eco button, meanwhile, lets you switch to duplex mode or prompt your device to print multiple pages a single sheet, without requiring you to go back to your PC to do so. It also lets you automatically skip blank pages when printing, saving paper; and money.
Cause #3: Wasteful Troubleshooting and Maintenance
Make the wrong printing choices and your devices will require frequent maintenance. That means your printers will spend long periods offline – and business screeches to halt while you kick your heels, waiting for an engineer to come out.
Teaming with Samsung, however, allows you to sidestep challenges like these. RemoteCall, an app available for the Smart UX Center, lets you get real-time aid from engineers who can text-chat tips, draw handy diagrams for you and even take remote control over your device to fix errors.
You can also use your mobile devices to help. The world’s first mobile printer troubleshooting app, Smart Printer Diagnostic System, is a smart compendium of regularly updated image and video guides for troubleshooting printer errors. When your printer encounters a problem, the app automatically identifies the issue and delivers a step-by-step troubleshooting guide directly to your phone or tablet.
Toward Smarter Offices
Keeping up to date with IT developments, wiping out waste and making smart choices about maintenance can help your company streamline its business operations.
Inefficiency is contagious, and can slow your company down. But the good news is that collaborating with the right document management expert can provide fast and effective ways to welcome a whole new era of efficiency into your workplace.
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