If there is a buzzword in office tech this year, it is most certainly workflow. Everyone from IBM to Google seems to be trying to develop solutions that will let enterprises step up their workflow game – and streamline their operations.
But when it comes to improving your company’s working methods, some would argue that the best place to begin is not your computer networks, but your printers.
After all, you are probably printing more than you think. In the United States alone, office workers get through some 4 million tons of copy paper a year. That does not just represent a lot of paper – it also represents a lot of time spent shuttling back and forth from PCs to printers, and long hours spent at the copier, doing long, laborious and time-inefficient tasks.
That is why office workflows improvements need to begin with the very tangible world of printing. Smart IT admins are now beginning to understand how modern office printing solutions, such as those offered by Samsung, can help their offices save time and money.
Importance of Dynamism
As many of the world’s biggest IT companies are now discovering, if you really want to get to the heart of workflow improvement, you do not necessarily need better hardware – you need more versatile software, which lets you adapt devices to better serve your needs.
One such development is Samsung’s Dynamic Workflow, a downloadable app for the Smart UX Center.
Dynamic Workflow allows IT admins and staff members to customize and create their own workflows – and even add additional functionality with other apps. You can integrate a whole range of tasks into a customized workflow, like scanning, optical character recognition (OCR), text editing and document distribution, saving you time and boosting your productivity.
First, you create a workform, setting up your customized process. If you wish, you can add a final review stage, setting up your workflow to launch a Smart UX app like the Advanced Viewer.
Once you have your workform in place, you can then use the Smart UX Center’s touchscreen interface to drag and drop your selected workflows, changing input options as you see fit.
You can also go back to the workform to adjust settings at any time. Making improvements along the way like this lets you construct a truly customized workflow system.
At the Core
Another handy workflow tool is the Document Workflow Core solution, part of the Business Core 2.0 suite. The core lets you automatically organize and distribute not only your document scans, but also route incoming faxes to multiple preset destinations.
Furthermore, with its OCR engine and barcode recognition technology, it lets you quickly convert your scanned documents – or selected sections of them – into editable Microsoft Office files.
The ability to capture, process and distribute documents digitally with a one-touch scanning feature means your company can automate more tasks, and cut back on a whole range of costs.
Instead of requiring your staff to take manual charge of repetitive tasks, it makes sense to let your printer do the hard work. With Document Workflow Core’s seamless document management features, your employees are freed up to busy themselves with more important, more meaningful and more profitable activities.
With the right customizable software, your company can acquire the ability to build (and continuously fine-tune) its own unique printing workflows. As your needs change, you can tweak settings and harness the power of office automation, making major savings that you can then invest in expanding your business.
If you have not yet considered the ways your company could be improving its workflows, Samsung’s powerful range of software and solutions could help – and could turn your company into a bastion of enterprise efficiency.
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