Is your company keeping to its New Year’s resolutions? If you are already struggling, you are not alone. According to psychologists, some 80 percent of resolutions fail by February.
But with office tech now playing an increasingly key part in business success, your company can no longer afford to stick to obsolete business practices you should have left in 2017.
Luckily, the year is still young, and it is not too late to make changes to the way you work! Here is a checklist of easy-to-apply office tech resolutions you can put into action right away.
1) Bolster your security
Per one analyst, 2017 was one of the worst years yet for cybersecurity, where crooks “munched billions of dollars” from companies around the world. Fortunately, you can beef up your printing network’s protection in 2018 with Samsung’s Business Core, a suite of productivity-boosting business solutions.
The suite’s Secure Login Core lets your IT admins take their pick of authentication methods, enabling PIN, password, proximity card and mobile NFC logins. This newly updated solution also lets you choose when your printer logs out automatically (for example, after 60 seconds or less), meaning your devices do not stay unlocked for long periods (and prone to unauthorized access) once your employees are done with their tasks.
Meanwhile, the Printing Security Core enables pull printing, so jobs are only released when the person who issued them identifies themselves at the printer. And with the newly developed Smart Release function, you can now redirect pull print jobs sent to another printer in your network to a nearer device – for greater printing convenience.
2) Digitize your data
We are now in 2018, and there is simply no longer any excuse for all those bulging filing cabinets. It is high time you digitized your paperwork! Fortunately, many of Samsung’s multi-function printers (MFPs) come equipped with optical character recognition technology (OCR), allowing you to turn scanned documents into editable digital documents.
With Samsung’s Dynamic Workflow Smart UX app, you can also integrate OCR processes into sophisticated workflows, automating thankless, labor-intensive tasks and saving your employees’ time.
3) Reduce Your Overheads
Per American Express, SMBs spend some 3 percent of their budgets on office tech, over 1 percent on utilities bills and almost 8 percent on inventories. Printing networks often account for much of a company’s office tech budget, and also require consumables and electricity to operate. Unless you are smart with your choice of printers, you can end up wasting a lot of your budget on low-yield devices that sap electricity and consumables – hitting you in the pocket.
Fortunately, many Samsung printers help keep your total cost of ownership (TCO) down. These include the newly unveiled M4560FX, which lets you get more out of your consumables without sacrificing performance. The device can print some 40,000 pages per toner cartridge and 100,000 pages per drum. The M2885FW, meanwhile, has been proven to use a staggering 48 percent less electricity per annum than its rivals.
And with durable devices that are built to last, including Samsung’s MultiXpress range of MFPs, your company can cut down on e-waste – and step up its sustainability.
4) Empower your IT admins
Managing printer networks is easier with the Fleet AdminPro solution, which helps admins manage print hardware at multiple sites and across multiple servers, as well as schedule and automate firmware updates without interrupting employees or workflows. You can also use this solution to ensure all the devices in your fleet comply with your tech policies – identifying and automatically adjusting potential issues in a flash.
The Usage Tracker Core, meanwhile, lets admins keep tabs on exactly who is printing what in the office – and what costs they accrue. Admins can access usage stats on individual users or groups (departments, for example), and also check on the output of individual devices. With handy email reports, you can also get this information delivered to you in easy-to-access PDF attachments.
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