Productivity and output can seem like a numbers game, with IT administrators constantly striving to crunch data and beat targets. Yet many of the world’s experts are prompting us to reconsider productivity and think about how individual people, their lives and behaviors can impact the numbers.
Let’s look at productivity from a different angle and challenge some of our beliefs about modern management.
Recently on Medium, entrepreneur Andrew Wilkinson gave an outline of his worst possible day, which was “full of long boring meetings” and featured “a packed calendar”. Aiming to take an alternative approach to goal-based productivity, he also listed “No more than 2 hours of scheduled time per day” as one of his “anti-goals”.
Automation plays a key role in minimizing scheduled time: by allowing our machines and devices to manage repetitive work, we reduce the need for workers to set reminders and calendar alerts, and free up their time for more innovative tasks.
Knowing when to replenish consumables is a careful balancing act, since putting a regular toner order into the calendar might result in surprise surpluses or shortfalls. Samsung’s collaboration with Amazon to provide Dash Replenishment* for Samsung MFPs aims to eliminate these surprises by automatically ordering new toner when it senses supply is low.
The automation solution Document Workflow Core, one of five powerful tools that make up the modular solutions suite Business Core, further reduces scheduled hours. The solution takes care of repetitive digital document handling, scanning, organizing and intuitively distributing them to predetermined destinations, thus allowing employees to undertake more time-consuming creative projects.
Do Think Twice
When you know your industry inside-out, there can be many conventions that you follow by for years. Interviewed in Forbes magazine, Great at Work author Morten Hansen highlighted his finding that “Technology is now upending many of these conventions, and many people are pushing beyond “business as usual” and questioning how work gets done. And yet, change is slow, and much of the traditional edifice of work remains in place.”
Advances in technology can provide new insight and information, encouraging employees to second-guess their initial thoughts or question their assumptions, improving workplace efficiency and heightening protection. And when it comes to printing, there are several questions that can be beneficial. For example, “Is this the version I want to print?” or, “Do I really need to print this document?”
Companies can save on wasteful prints with several tools that encourage users to think before they print. Advanced Viewer, for example, gives users the opportunity to see what PDF, XPS, BMP, TIFF, PNG, and JPEG files look like before printing. Hancom Office 2014 allows you to preview and edit a document at the printer, using Samsung’s intuitive Smart UX Center, so you can catch those little mistakes before you print a batch of documents.
Likewise, by requiring users to release their print job at the printer, Printing Security Core cuts down waste and prevents security breaches caused by confidential documents left at the printer.
Get Out of the Office
It’s no secret that the modern workforce is mobile. According to Global Workplace Analytics “Fortune 1000 companies around the globe are entirely revamping their space around the fact that employees are already mobile. Studies repeatedly show they are not at their desk 50-60% of the time”.
A change of scene can boost creativity and productivity. But it can be difficult for IT administrators to adapt the printing ecosystem to the workforce’s need to be flexible.
Facilitating mobile work has become easier with Samsung Mobile Print, which allows people to send documents, emails, attachments and webpages to the printer from their mobile devices, wherever they may be. On-the-go printing with Samsung Mobile Print is compatible with a wide variety of mobile operating systems, offering further versatility for your workforce. What is more, IT admins can also go mobile and check the connected printer’s toner status and product information via the app.
Gone are the days when productivity meant full calendars, constant action and long hours of “desk-time”. Applying a little counterintuitive thinking can streamline tasks and services, allowing IT administrators and employees to focus on more creative projects.
*Amazon Dash Development currently available in certain regions.
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