When it comes to network security, threats can take aim at a variety of targets in their search for a point of entry – from desktop and laptop computers, to mobile devices and printers. Ensuring that the network is secure is a continuous task for IT managers, and yet printer security itself is often overlooked in the workplace. In fact, according to a recent survey, “just 16% of respondents think printers are at high risk for security threat/breach.” It’s this complacency which is ripe for exploitation.
Thankfully, savvy businesses are asking salient questions about how to tighten their printers’ security. Having discovered that their Samsung MFPs are equipped with five security keys to keep the printing network safe, administrators might also want to consider these not-so-frequently asked questions to help them make informed choices about their own network security.
1. What kind of user authentication should I use?
Determining the best form of user authentication is unique to every business, largely depending on the needs and resources of the office and printing environment.
Secure Login Core, one of five solutions which comprise the Business Core suite, offers a wide variety of authentication methods for login and release of documents, including BLE, NFC, Proximity Card, ID and password, and PIN.
A range of options allows users to tailor their authentication to their needs. Traditional user authentication methods, such as ID and password, may suit more traditional workplaces. Companies that already use proximity cards for other purposes in the office – to open doors, for example – can also choose to use those proximity cards to authenticate users at the printer. Authentication options like Active Near Field Communication (NFC), an electromagnetic wireless technology which enables communication between the user’s smartphone (equipped with an Active NFC Chip) and the printer, and Bluetooth Low Energy (BLE), which runs on a wide variety of Android and iOS mobile devices, offer a flexible alternative for the mobile workforce.
2. How easily can I check my printing security status?
Once a printer’s security has been set up, it’s important to regularly check up on your security status to ensure that everything is running smoothly.
Not only does the Smart Security Manager app allow IT administrators to customize security profiles and set up a best practice template with just one click, but it also helps them keep tabs on the printer’s security status. The app has an uncluttered and streamlined interface, which allows admins to navigate settings and check status with ease.
3. Do I want to take back control of outsourced labor?
Outsourcing labor by sending retail, sales and marketing materials to print shops may pose a risk to data security. Such materials frequently contain sensitive information and it’s difficult to control who sets eyes on them once they leave the office.
Printing in-house allows you to observe security throughout the print run, ensuring secure management and distribution of data and disposal of overrun prints. It also allows additional flexibility and control over quality and quantity.
4. Will serverless printing compromise security?
Servers offer IT admins control over permissions, security and expenditure, and the ability to manage print queues, drivers and software updates. Yet servers can be prohibitively expensive for some SMBs. With a range of solutions that support a serverless printing environment now available, including Samsung Cloud Print and Business Core, many businesses are exploring their options to end their office’s reliance on servers.
Serverless printing offers the same level of security and control as server-connected printing. For instance, Printing Security Core ensures easy one-time user registration across the printing network, as well as secure pull-printing, all without a server.
By considering these four questions, companies can equip themselves with the information they need to tailor their own network security to their specific needs.
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