Every office is different – and deciding how many printers to install can be a difficult task. While there is no predetermined person-to-printer ratio that will guarantee an efficient printing environment in every office, asking few key questions can help you select the right number to fit your circumstances.
How Much Does Your Office Print?
Depending on the industry, print demands per worker and department can vary widely. Just as higher print volumes can be expected in the marketing division, lower numbers might be predicted for an IT department.
Once you have tracked the print demands of your company, you can compare that information to the monthly duty, page yield and print speeds. This will help you make an informed decision about the model of printer that is best for your specific printing needs.
How Far Do Workers Have to Walk to Reach a Printer?
Walking long distances to retrieve a print job can waste time and hamper productivity. It can also encourage a culture of “print now, pick up later”. The print job may sit for a long period of time or be forgotten. This will waste paper, and may leave confidential information in the open.
The floor plan will offer vital clues about how to distribute printers. Consider two spaces with the same number of employees – one has a much larger footprint than the other. If the space is spread out, you may prefer to install several extensible MFPs, like the Samsung ProXpress SL-M4560FX, in positions around the office. If the office is compact, it may be that a single powerful MFP, such as the Samsung MultiXpress SL-X7500LX will suit your needs.
Do You Need One Size of Printer, or Different Sizes? Color or Mono?
Often, an office will have a range of printers that offer a different selection of functions, paper sizes and mono/color options.
A number of factors will affect the purchase decision to purchase a certain type of printer. It’s important to consider if A4 is the only size of print-out your office will require. Not every industry needs to print on many different paper sizes and weights. However, some industries may benefit from the flexibility offered by a larger-size A3 printer. Printing in black and white can lower overheads, yet some print jobs, such as marketing materials, benefit significantly from a pop of color. The Samsung MultiXpress SL-X4300LX is an A3 printer that can produce high-quality color and mono prints, increasing the range of options available from a single printer.
What Are Your Office’s Confidentiality Concerns?
Many offices will assign individuals in high-confidentiality roles – such as HR, management and finance – their own printers, to prevent information from passing into the wrong hands.
However, if all departments share a communal printer or printers, solutions can help to protect the printing environment. Part of Business Core’s modular suite of solutions, Printing Security Core restricts access to the printer to authorized users. Employees are required to confirm their identity at the printer before a print job will be released. This prompts them to pick up their printouts immediately and helps to keep information confidential.
In truth, there’s no magic number. Every workplace deals with unique demands on their printers, so examining your office’s specific requirements will help you to decide what is right for you.
If you’re curious about how many printers your office needs, please contact us at Samsung Printing Solutions.
© Copyright 2018 HP Development Company, L.P.
On September 12, 2016, HP Inc. announced a definitive agreement to acquire Samsung Electronics Co., Ltd.’s printer business and the acquisition was completed on November 1, 2017. HP Inc. creates technology that makes life better for everyone, everywhere. Through our portfolio of printers, PCs, mobile devices, solutions, and services, we engineer experiences that amaze. More information about HP (NYSE: HPQ) is available at http://www.hp.com.
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