How to incorporate a document workflow into your daily routine is a common question for many businesses. When implemented correctly, using workflow software for Samsung printers, such as Document Workflow Core, part of the Business Core’s modular suite of solutions, can help you to increase productivity and efficiency in your office.
Misconceptions about workflow solutions – what they are and how to install them on your printer – are plentiful. We will address three of the most frequently asked questions about document workflows.
Myth 1: Workflows are Multitasking by Another Name
While there are advantages to both workflows and multitasking, the two concepts are quite different.
A workflow is a process where each task is performed in a specific sequence. The order of this sequence is logical, as some tasks cannot begin before other tasks are completed, and the workflow is designed to maximize efficiency and productivity, particularly for repetitive tasks. A typical workflow for a multifunction printer, for example, might involve scanning documents and distributing them to predetermined destinations and folders.
By contrast, true multitasking involves performing several tasks simultaneously and is a valuable skill in an employee. In fact, utilizing an automated workflow on a multifunction printer can free employees from repetitive work and facilitate their multitasking.
Myth 2: It’s Too Time-consuming to Use a Workflow
Setting up a workflow process on your multifunction printer is straightforward and, once established, the process is automatic.
Document Workflow Core, part of the Business Core modular suite of solutions, can automatically organize and distribute document scans to predefined destinations. Create a workform by first selecting the type of Input material from a drop-down list (e.g. scan or fax), then choose if you want to modify the sent data in any way (e.g. apply the Smart Scan plug-in) with the Transform drop-down, and finally assign the location to send the file to with the Transmit drop-down (e.g. a shared folder or email) 1.
Multifunction printers such as the Samsung ProXpress SL-C4060FX can help make automatic workflows even faster. The C4060FX can scan up to 40ipm single-sided and has a Dual Scan Document Feeder (DSDF), allowing the printer to scan up to 60ipm double-sided.
Myth 3: My Tasks are Too Unique
You can create numerous workforms for Document Workflow Core and select different workforms for different types of workflows. In this way, your workflow can easily be adapted to the kind of work you are performing at any time.
Document Workflow Core has features, such as Zone Optical Character Recognition (OCR) scanning, which help make this even easier. Zone OCR can categorize digital scans and faxes by barcode, caller ID, metadata and embedded OCR. This can help save time and thus increase work efficiency, automatically determining file destinations according to their Zone OCR categorization.
By creating a sequence of tasks for your multifunction printer, you can automate repetitive tasks and help save time. Workflows are quick and easy to establish, have versatile applications and can change the way you think about printing productivity.
¹Admin Guide (English) Document Workflow Core_Manual_v2.50. Under the Attachment Section. Retrieved from https://smartux.samsung.com/home?app=4&categoryId=5#
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